Ransomware Readiness is the Difference Between A Bad Day at Work and No More Workplace
Ransomware is no longer an exotic cybercrime that happens to someone else. It is now a routine feature of the modern business environment, as predictable as fraud attempts, supply chain disruption, or natural disasters.
Anthropic Didn’t Kill Cybersecurity. It Just Reminded Us There Are Two Doors.
Ransomware is no longer an exotic cybercrime that happens to someone else. It is now a routine feature of the modern business environment, as predictable as fraud attempts, supply chain disruption, or natural disasters. And the companies that survive ransomware attacks with the least damage are rarely the ones with the most impressive technology stack. They are the ones who have done the difficult work of readiness. In ransomware, resilience is not a slogan. It is the difference between an expensive disruption and an existential crisis.The core lesson of ransomware response is that the attack itself is only half the story. The other half is how prepared the victim is when the encryption begins, when the extortion demand arrives, and when executives discover that the systems they assumed would always be available are suddenly gone. Readiness is what determines whether the organization controls the narrative, the recovery, and the business outcome, or whether it becomes trapped in reactive decision-making under pressure.
Readiness Begins With Governance
Real ransomware readiness begins with governance, not gadgets. Too many organizations still treat ransomware as a purely technical event, something that can be solved by IT alone. That approach fails because ransomware is not just an IT outage. It is simultaneously a business continuity event, a legal crisis, an insurance claim, a communications emergency, and increasingly a regulatory matter. Modern ransomware attacks are designed to force executive-level decisions quickly, under uncertainty, with severe consequences for delay.That is why readiness must start with a formal incident response plan that is distributed, operational, and tested. Not a binder on a shelf. Not a PDF written for an audit. A real plan that assumes that corporate email may be down, that identity systems may be compromised, that normal communications channels may be unusable, and that key personnel may not be reachable through ordinary means. The Cybersecurity and Infrastructure Security Agency has emphasized repeatedly that ransomware preparation is as much about practiced organizational response as it is about preventive controls. CISA’s StopRansomware initiative makes clear that resilience requires planning, exercises, and operational readiness, not merely security tools. See Cybersecurity & Infrastructure Security Agency, Ransomware Guide.Resilience also depends on backup, but backup is frequently misunderstood. Many organizations believe they have backups until the day they discover that those backups were encrypted alongside production systems, corrupted, incomplete, or impossible to restore within the necessary timeframe. A serious ransomware backup plan is not simply a copy of data. It is a layered recovery strategy that includes not only files but also software, services, and hardware dependencies. It must incorporate hot recovery options for immediate failover, warm recovery for restoration within hours or days, and cold recovery for rebuilding from offline media when everything else fails.The National Institute of Standards and Technology has long recognized that incident response is inseparable from recovery planning. NIST’s Computer Security Incident Handling Guide stresses that preparation must include tested recovery capabilities and well-defined restoration priorities. See National Institute of Standards and Technology, Computer Security Incident Handling Guide, NIST SP 800-61 Rev. 2 (Aug. 2012). A backup that has not been tested under realistic conditions is not a backup. It is hope.Readiness is also human. The best technical controls in the world do not help if executives have never rehearsed the decisions they will face in the first hours of an attack. Training must be frequent, practical, and inclusive of leadership, legal, communications, and business teams. Disaster recovery and business continuity plans must be available offline, because ransomware actors deliberately target the very systems where companies store their response playbooks. The incident response team itself must be reachable offline, whether internal, external, or both. If your only contact list is inside your encrypted email system, you do not have a contact list at all.One of the most uncomfortable but necessary aspects of readiness is confronting the ransom payment question before the crisis arrives. Some organizations insist they will never pay. Others quietly assume they might. Either way, the decision cannot be improvised when the countdown timer is running. If an organization intends to preserve the option of paying, it must have a lawful, efficient mechanism to do so quickly. That means understanding cryptocurrency logistics, internal approval pathways, and compliance checks. It also means coordinating immediately with all insurance carriers, because cyber insurance policies often require notice, consent, and cooperation. Failure to involve insurers early can jeopardize coverage at the moment it is most needed.The legal environment around ransom payments is also increasingly complex. In the United States, paying ransom is not categorically illegal, but it may become unlawful if the payment is made to a sanctioned actor or jurisdiction. The Treasury Department’s Office of Foreign Assets Control has issued explicit warnings that facilitating ransomware payments can expose organizations to sanctions liability, even when payments are made under duress. See U.S. Dept of the Treasury, Office of Foreign Assets Control, Advisory on Potential Sanctions Risks for Facilitating Ransomware Payments (Oct. 1, 2020). This means that ransomware readiness is also legal readiness, requiring counsel who can rapidly assess sanctions exposure, reporting obligations, and enforcement risk.
Engage in Dialogue
Modern ransomware response also requires the ability to engage in dialogue with the threat actor. Even organizations that do not intend to pay may need communication to verify the scope of compromise, negotiate time, or obtain proof of life for stolen data. Negotiation is no longer an ad hoc skill. It is now a specialized discipline. Companies should not assign this role in real time to an overwhelmed IT manager or an unprepared executive. The organization must be able to verify whether decryption is possible, whether the attacker actually possesses the stolen data, and whether any promises have credibility. Proof-of-life demands for data are now a standard part of ransomware extortion.Critically, ransomware today is almost never just encryption. It is theft plus extortion. Attackers routinely exfiltrate sensitive data before encrypting systems, then threaten publication, regulatory exposure, customer harm, and reputational destruction. This transforms ransomware into a combined breach-and-extortion event, requiring breach counsel, forensic investigation, notification analysis, and regulatory strategy. The FBI has consistently emphasized that ransomware is not simply an IT issue but a criminal and national security threat, and it encourages victims to report incidents rather than quietly pay. See Federal Bureau of Investigation, Ransomware Guidance and Resources.There are, importantly, alternatives to paying ransom, but they are only viable for organizations that have prepared. Some ransomware variants have been reverse-engineered. Some decryptors exist. Some keys can be recovered. Projects such as No More Ransom maintain repositories of available decryptors for certain strains. See No More Ransom Project. Even more sophisticated decryptors rely on vulnerabilities or improper configurations in the ransomware itself. Certain versions of ransomware are themselves vulnerable to attacks that either force a release of the key or circumvent the requirement of a key. It’s always better to defeat the ransomware than it is to pay the ransom. These options require sophisticated incident response expertise, rapid forensic capability, and the ability to rebuild systems from known-good sources. In other words, they require resilience. You can’t be prepared to decrypt or defeat ransomware unless you have planned to do it in advance and established a relationship with companies that have that capability in advance. The most important contract in ransomware is the one signed before the attack. The worst time to search for an incident response firm is during an incident. Organizations should have both IR teams and specialized ransomware response partners under contract in advance, including forensics, negotiation support, legal counsel, crisis communications, and insurance coordination. Readiness is not merely a plan. It is a network of relationships, authority structures, and practiced responses.Ransomware will continue. The real question is not whether every intrusion can be prevented. The question is whether the organization can survive one without surrendering control. Ransomware readiness means tested incident response plans, layered recovery capability, offline continuity, trained leadership, insurance integration, lawful decision-making, negotiation expertise, and recognition that ransomware is now almost always theft plus extortion.Resilience is what turns ransomware from catastrophe into disruption. And disruption, unlike catastrophe, is something a prepared organization can manage.
About Author
