An alternative and open source password manager aimed at power users and technology enthusiasts is KeePass.
This guide will direct you in the process of configuring and utilizing KeePass. Commonly asked questions about KeePass and its array of functions will also be addressed.
1. Installing and Getting KeePass
Unlike other trendy password managers, KeePass is a fully complimentary password manager. This implies that you will not need to worry about losing out on any features whether you opt for the free version or select one subscription over another.
In our hands-on evaluation, KeePass obtained a rating of 3.2 out of 5 stars. See our comprehensive KeePass review here.
To acquire KeePass, I visited their official website and located the Downloads section. I’m utilizing my personal Windows laptop, so I proceeded by clicking on the KeePass Installer for Windows.
If you are on a different operating system, just search for the appropriate download link in the Contributed/Unofficial KeePass Ports category.
Once the download completed, I executed the installation setup and followed the necessary installation procedures. Post-installation, I initiated the application and was directed to an empty KeePass dashboard.
As highlighted in our complete KeePass review, there isn’t much of an initial instructions manual on how to operate their software.
Luckily, I will demonstrate how to configure everything in this guide.
2. Establishment of a KeePass Database
Upon reaching this empty dashboard, I directed my cursor towards the menu bar, hovered over File, and selected New.
When initiating this process, KeePass will commence the establishment of a Fresh Database. An essential aspect of maintaining your security, a KeePass database serves as a secure vault for storing your credentials and other vital information.
Upon clicking the “New” option, KeePass inquired if I wished to proceed with the initiation of a new database, to which I responded affirmatively by selecting “OK”. Subsequently, the location for storing the newly created database file and its properties were determined.
Following this, I was prompted by KeePass to designate a primary key for the database. This master key is of paramount importance as it acts as the primary access tool to your KeePass databases. Essentially, this is the sole password you need to personally generate and memorize, given that KeePass offers an inbuilt password generator capable of creating robust and randomized passphrases.
Opting to click on “Display expert options” reveals KeePass’ dual choice for multi-factor authentication (MFA): key file and integration with a Windows user account.
Selection of the key file method enables the association of a file — whether on your device, a USB stick, or another gadget — to act as an additional layer of security alongside your master key for entering the database.
In contrast, synchronizing with a Windows user account restricts access to your KeePass database solely when logged into a specific Windows user account.
In this demonstration, I made the decision to rely solely on a primary key. Upon establishing a passphrase, I confirmed the designated database name.
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3. Saving a fresh entry with KeePass
Now that we possess a database to interact with, the time has arrived to store our initial password entry. Two sample entries are automatically included by KeePass upon the creation of your maiden database. These can be utilized for experimentation to commend the functionality of the application.
functions.
To store a fresh record, you have the option to tap the fresh record button on the navigation bar, do a right mouse click on any area within the dashboard, and select Include Entry or utilize the keyboard shortcut Ctrl + I.
On this occasion, I opted for the fresh record button. Subsequently, KeePass presented me the incorporate record menu, and I populated the fields for the Goodreads account I aimed to establish.
By default, KeePass will create a 20-character password but you have the flexibility to select the length. Furthermore, you can configure it to include numbers, upper or lower case alphabets, and special characters.
Subsequent to completing the field entries, I verified the created password, clicked OK, and stored my KeePass login details.
To retrieve my fresh Goodreads access details, I had the choice to tap into the newly saved login, do a right mouse click, and replicate the saved username or password.
Frequently asked questions (FAQs) pertaining to KeePass
Is KeePass genuinely free?
Absolutely, KeePass is entirely free. This stands out as one of its major attributes as there are no subscription or premium versions. Instead, users have access to all its password management capabilities at no cost.
Does KeePass offer a mobile application?
Although there isn’t an official mobile app directly from KeePass, there are several mobile adaptations developed by its community members. Presently, KeePass lists six Android adaptations and five iOS adaptations on its official site.
What defines KeePass plugins?
These are supplemental add-ons crafted by KeePass users to enhance the features and functionalities of the core client. They cover a wide range from increased multifactor authentication choices to altering the appearance of KeePass or introducing new import and export functions.
How can I integrate KeePass plugins?
Following the download of the ZIP file for your chosen KeePass plugin, navigate to the Tools option on the KeePass navigation bar. Then, access the Plugins tab and proceed to open the designated folder. This action reveals the “Plugins folder” in your KeePass client.
Upon opening it, unzip the downloaded plugin file and transfer the extracted folder to the KeePass “Plugins folder.” Subsequently, restart your KeePass app to correctly incorporate the new plugin.
Ensure the compatibility of your selected plugin with the version of KeePass installed on your PC.
If complications arise with KeePass, where can I seek assistance?
KeePass maintains an official Help Center webpage offering various guides and articles to tackle issues. Additionally, you can visit its vibrant community forum on SourceForge for support from other KeePass users.
What is the recommended storage location for my KeePass database?
It is advisable to store your KeePass database in multiple locations. Alongside having a copy on your primary device, consider saving it on a separate USB drive, an external SSD or HDD, or an alternative machine.
This practice not only ensures data redundancy but also provides additional means to access your logins whenever necessary.
Some individuals opt to store their database files on the cloud for convenience but this elevates the risk of data exposure. Make sure to use a secure cloud storage method to prevent any potential leaks.
Our Evaluation of KeePass
In our comprehensive assessment, KeePass earned a rating of 3.2 out of 5 stars. We emphasized its adaptability and distinctive plugin system as noteworthy aspects. This makes it an excellent choice for tech-savvy users seeking a customized and secure password management solution.
Regrettably, its non-intuitive user interface, steep learning curve, and outdated design hinder its recommendation for less technically inclined users, particularly in comparison to alternative password managers.
If you desire further insights, we encourage you to read our comprehensive KeePass review.
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