Desk Booking Tools: A Purchasing Guide for Businesses Embracing the Hybrid Work Environment
CXApp Desk Booking: The CXApp platform offers an array of workplace management tools all accessible through a single mobile application.
CXApp Desk Booking: The CXApp platform offers an array of workplace management tools all accessible through a single mobile application. Desk reservation functionalities encompass options such as designated seats, flexible workspace selection, interactive availability maps, guided navigation using Bluedot technology, and the ability to choose a workspace based on specific amenities like lighting and equipment availability. Additionally, it includes features for automatic desk release, contact tracing capabilities, and advanced booking regulations to manage office occupancy efficiently. Among the suite of features provided are solutions for visitor management and space optimization.
Envoy Workplace: Envoy delivers a comprehensive set of options for reserving desks and meeting spaces, ranging from shared desk arrangements to fixed desk allocations. Employees can opt to sit in team areas alongside colleagues from their organization, team, or project group. Noteworthy features include interactive maps of the office layout, analytics on desk utilization, and a functionality that enables employees to release their desk when not in use. Integration capabilities extend to Envoy’s visitor check-in system and tools for managing multiple tenants.
Eptura Workplace: Established in 2022 through the merger of Condeco, a desk booking software provider, with iOffice + SpaceIQ, an entity specializing in asset and facilities management software, Eptura offers a diverse set of six workplace experience and asset management resources. Users can book workspaces and meeting rooms using either mobile apps, web platforms, or via Microsoft Outlook. Key features encompass workspace and meeting room reservation functionality, neighborhood-based booking options, wayfinding services, employee location tracking, and seamless integration with Microsoft 365 to facilitate calendar reviews and coordination of in-person visits.
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Roomzilla: Roomzilla presents a comprehensive solution for booking meeting areas, desks, and equipment. Its platform supports hot-desking and features interactive office maps that allow users to reserve desks directly from the visual layout. Utilizing the system, rooms and workspaces can be marked as used and scheduled for cleaning and sanitization accordingly. Users can also access the system through a mobile application.
The application is accessible with Roomzilla connecting to Google Calendar and Microsoft 365. A tablet-operated app is ready for meeting room display.
ServiceNow Workplace Services Delivery: Introduced in 2020, ServiceNow’s desk booking software enables users to reserve desks, office space, parking, catering, and AV support. It also incorporates office navigation, space management, colleague location, and asset analytics, reporting, and lease administration functionalities.
SharingCloud Instant Flex: Besides other services like video conferencing and meeting room booking, Instant Flex by SharingCloud manages hot-desking and flexible office setups. Booking can be performed through a web portal, mobile application, QR code integration with BoxPad hardware, or via networked infrared presence sensors on SigFox LPWAN. An RFID/NFC reader allows badge authentication for bookings, with a release feature for unconfirmed bookings. The software also provides reporting capabilities and supports various integrations, including Google Workspace and Microsoft 365.
Sign In Workspace: Offering meeting room scheduling, visitor management, and booking display hardware, Sign In Workspace allows desk booking through a mobile app, colleague search, group booking, hot-desking, hoteling, fixed desk blocking, and analytics.
Skedda: Skedda’s reservation system caters to desks, meeting rooms, sports venues, academic labs, studios, and diverse spaces. It facilitates self-service desk booking, with options for hoteling, hot-desking, and seat allocation. The platform includes interactive maps, data security, SAML SSO single sign-on support, a mobile app, utilization insights, automation rules creation, and integrations with Microsoft Teams, Slack, Google Workspace, and other tools.
Smarten Spaces Jumpree Pro: This comprehensive workforce management system offers desk booking, colleague finder, wayfinder, web booking, analytics, seat allocation, work-from-home scheduling, contact tracing, utilization monitoring via sensors, asset and visitor management, service requests, Microsoft Teams integration, and an AI-assisted space planning manager.
Space Connect: Among Space Connect’s suite of meeting room and visitor management tools, the Desk Management module supports desk booking and management. Users can book available desks through the mobile app, check into office vacancies, use passive check-in/out via sensors, access wayfinding features, and view usage analytics. The platform integrates with Microsoft 365 and Google Workspace, with additional modules available for meeting room and visitor control.
StaffMap: Part of Browse Lab’s location mapping software suite, StaffMap includes asset management, move coordination, parking, and meeting room scheduling. It enables time-based desk booking, reservations via maps, provides a REST API, and integrates with Azure AD and SQL Server Database. Both onsite and cloud versions are offered.
Tribeloo: Operating from the cloud, Tribeloo is a desk management and meeting room platform featuring AI capabilities for automatic workspace assignments. It includes desk-booking tools like team locator, mobile device booking, maps, cleaning schedules, contact tracing, SSO, analytics, Outlook and Google Calendar integration, and hardware support for room displays, tablets, sensors, QR codes, and NFC tags.
YAROOMS Desk Booking: Within YAROOMS’ workplace management platform that encompasses meeting room scheduling and visitor control, desk booking is a prominent feature. It supports hot-desking and hoteling via a web interface, mobile app, or integrations with Outlook, iCal, or Microsoft Teams. Additional options include capacity management, compliance checks, interactive floor plans, and customization of desk features to aid employees in finding preferred spots.
Zoom Workspace Reservation: Exclusively for organizations with a Zoom Rooms subscription, this solution allows users to view and reserve workspaces via browser or the Zoom desktop app. It provides interactive mobile mapping for workspace navigation, QR code check-in, AI-based booking suggestions, usage analytics, visitor management, and integration with Zoom hardware like kiosks and signage.
This article was initially published in August 2021 and revised in June 2024.
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