Whenever employees vacate their workstations – be it for the evening, the weekend, an extended vacation or a short lunch break – they might leave behind possibly confidential information that can be easily reached by unauthorized individuals. Unprotected USB drives, open data files on desktops, and copies of private documents are some instances of items that employees may carelessly leave exposed when stepping away from their desks.
This customizable Neat Workspace Rule, crafted by Kara Sherrer for TechRepublic Premium, aims to offer standards for safeguarding sensitive information and data from unauthorized access when employees are not at their workspaces.
Highlighted text from the rule:
Even if employees work in secluded offices with lockable doors, they should always ensure to secure important papers, hard drives, and other confidential materials in filing cabinets before leaving their offices. They should keep in mind that individuals such as cleaning and maintenance personnel can access locked offices after working hours and may mess with papers and other items left unattended, either deliberately or inadvertently. Once they secure their offices and filing cabinets, employees should take the keys home with them.
To minimize paper wastage and enhance security, employees are advised to access confidential files digitally on their computers rather than printing them whenever feasible. If documents need to be printed or scanned, they should be collected promptly from the printer or scanner and not left unatttended for anyone to take.
Strengthen your organization’s security with our concise five-page directive. You can download it for just $9. Alternatively, enjoy free access with a Premium annual subscription. Click here for additional information.
TIME SAVED: It took 10 hours of dedicated writing, editing, and research to create this content.
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